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Archived Summary (Jan. 2017)
Enrollment Balancing Project


Background information:

Clayton County Public Schools (CCPS) is engaged in Enrollment Balancing Phase I. Work on this project began in July 2016. The purpose of the Enrollment Balancing Project is to ensure students in CCPS attend a school that is not over or under capacity. The plan utilizes student enrollment, projections, and classroom capacity for each school to determine whether schools are under, at, or over capacity. As a result of the data, the plan provides greater equity by minimizing the number of schools which are over or under capacity. The inequity of enrollment is clear when the district currently has one high school that is nearly 600 students over capacity and another high school with approximately 400 students under capacity. Several factors were considered to gain greater equity district wide. Some of those factors are: 

  1. The State Five Year FTE Projections to determine the district’s growth.

     

  2. The school capacity report and the district enrollment report identified schools that were over or under capacity. 

     

  3. The changing county patterns of growth with increases in population and population and addition of new residential dwellings, resulting in high growth in several areas and low growth in others.

     

  4. Projection of future growth in student population.

     

  5. New growth surveyed by the Department of Transportation. 


The State FTE Report from the Five Year Facility Plan projected that CCPS would increase to 52,941 students by 2015-2016, about 599 students per year.  As of September 13, 2016, student enrollment for the district reached 54,450 students, including Pre-K Diagnostic enrollment.  This is an increase of 774 students since last year this time. The Five Year Facility Plan further projected that the largest level of growth would be in elementary schools. The district currently has over 700 more students than seats in elementary schools. The report, as well as district enrollment data shows that no middle schools are over capacity.  At the beginning of this project, the district had one high school over capacity, another high school under capacity and one elementary over capacity.

In July, a subcommittee was developed to lead this project. In an effort to efficiently and effectively engage in enrollment balancing, it was determined that the work should occur in phases. Phase I will balance enrollment to include, but may not be limited to, Morrow High School, King Elementary and North Clayton High School and their neighboring or feeder schools. 

Methodology for Enrollment Balancing:
This committee established the following transparent process or methodology for Phase I enrollment balancing: 
  • Review school capacity, growth projections, enrollment data and enrollment trends. 
  • Establish criteria for enrollment balancing in Phase I. 
  • Identify schools for enrollment balancing in Phase I.  
  • Complete enrollment balancing awareness survey(s). 
  • Complete enrollment balancing analysis for Phase I. 
  • Completing transportation mapping for Phase I. 
  • Develop recommendations for enrollment balancing for Phase I. 
  • Obtain input on the recommendations from the Board of Education.
  • Obtain input on the recommendations from the Community. 
  • Revise recommendations for Phase I based upon input and established criteria. 
  • Prepare final recommendations for Phase I and submit to the BOE for approval. 
Timeline for Enrollment Balancing, Phase I:  
The general timeline of critical dates for the Board of Education and community at-large is as follows: 


August-December 2016 Planning and Development of Recommendations
September 6  Community Input Survey
September 6 Share Enrollment Balancing, Phase I with the BOE
September 26-29  Update BOE and Obtain BOE Member Input on Initial Recommendations 
* September 28, 2016
* September 29, 2016

October 17-21 Obtain Community Input on Initial Recommendations
October – November Review Input and Revise Recommendations Accordingly
December – January  Enrollment Balancing Committee Meetings 
December 5 Presentation to the BOE
January 2017 BOE Vote & Community Awareness Sessions
January 2 BOE Vote
February 2017-August 2017 Notification & Implementation


Community Awareness Survey:
The subcommittee created the Enrollment Balancing Awareness survey that was made available to the public during the Board of Education Meeting on September 6, 2016. Survey results are posted on the district’s website. A summary of the awareness survey results from approximately 562 respondents is as follows: 

Question: Are you aware that Clayton County Public Schools has some schools that are overcrowded?                                                    Yes=435 (77.40%)      No = 127 (22.50%)     n = 562

 

Question: Are you aware that Clayton County Public Schools has some schools that have space to accommodate additional students?    Yes = 271 (48.22%)    No = 291 (51.78%)     n = 562

 

Question: Are you aware that school districts use the strategy of enrollment balancing to decrease overcrowding among schools?            Yes = 315 (56.25%)    No = 245 (43.75%)     n = 560

 

Question: Are you aware that enrollment balancing is a strategy used to relieve all schools experiencing overcrowding?                        Yes = 354 (63.10%)    No = 207 (36.90%)     n = 561

 

Question: What is the maximum amount of time children should ride a bus to and from school?

 

30 min = 440 (79.42%)      45 min = 93 (16.79%)      60 min = 17 (3.07%)      75 min = 4 (.72%) 

 



Initial Recommended Moves for Phase I:

The Enrollment Balancing Project subcommittee developed and initially recommended the proposed enrollment changes outlined below and further reflected in Table 1. 

  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.

  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School.

  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.

  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.

  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Northcutt Elementary School.

 

Table 1: Proposed Enrollment Changes (Projected Numbers)

Target School

School Affected

Building Capacity

Current Enrollment

% of Capacity (Pre)

Projected New Enrollment

% of Capacity (Post)

North Clayton

Drew High

2050

1592

78%

1748

85%

 

Forest Park High

1688

1789

106%

1504

89%

 

Morrow High

2125

1942

91%

1648

78%

 

Mt. Zion High

1625

1359

82%

1331

82%

 

North Clayton High

1437

838

82%

1289

90%

 

 

 

 

 

 

 

King Elementary

Northcutt Elementary

750

614

82%

731

97%

 

Oliver Elementary

675

610

82%

645

96%

 

Riverdale Elementary

800

672

84%

809

101%

 

King Elementary

700

954

136%

665

95%

(*) Includes the current facility used by Elite HS to be available January 2018.

During the week of September 26-30, the subcommittee received Board member input. According to the methodology and timeline, the committee held the following community meetings attended by approximately 172 stakeholders with the number of participants for each meeting identified:

  • October 17, 2016 – Morrow High School (6:00PM) – Schools included were Mount Zion High, Forest Park High, Morrow High School, Babb Middle School, Forest Park Middle School, and Rex Mill Middle School. There were 56 stakeholders in attendance.

  • October 18, 2016 – North Clayton High School (6:00PM) – Schools included were Drew High, North Clayton High, Jonesboro Middle School, Riverdale Middle School, and Sequoyah Middle School. There were 32 stakeholders in attendance.

  • October 21, 2016 – King Elementary School (6:00PM) – Schools included were Northcutt Elementary, Oliver Elementary, Riverdale Elementary, and King Elementary. There were 62 stakeholders in attendance.

  • October 27, 2016 – Performing Arts Center (6:00PM) – All were schools affected. There were 22 stakeholders in attendance.

The community provided electronic feedback regarding each move by visiting the district’s Enrollment Balancing website at http://tinyurl.com/enrollmentbalancingsurveys.


After all the community input meetings, the team reviewed all written comments from approximately 62 stakeholders. The survey results were reviewed on November 3, 2016. The committee used the following criteria for feedback consideration:

  • The feedback affected a large number of students;
  • Recommendation adhered to the enrollment criteria;
  • Multiple stakeholders requested the same consideration;
  • Financial impact; and
  • Equity.

The following considerations are being shared with the Board as they were submitted as part of the feedback process.

  • The Board of Education should consider funding for new facilities for Morrow High School, Jonesboro High School, and a new high school for the north-end of the county
  • Lower class size
  • District-wide verification of addresses 

Financial Impact:

The committee only expects additional costs to be incurred in the area of transportation if the Board commits to providing transportation for 5th, 8th, and 12th grade students choosing to remain at the current school instead of attending the new school assignment. In addition to escalating current challenges with vacancies and arrival times due to the additional routes and drivers that would be needed, the projected additional transportation total costs for transporting approximately 595 out-of-zone students daily for the aforementioned recommended moves is $697,500, which includes $337,500 for annual costs and $360,000 for the one-time purchase of 4 additional school buses. The projected costs associated with each move and the totals are as follows (See attachment 1 for more details):

 

 

 Move #  Students Impacted  Description of Move Annual Cost  New Buses 
 Move 1  Rising 12th Graders Only   Drew HS to N. Clayton HS  $67,500  $90,000
 Move 2a  Rising 12th Graders Only   Forest Park HS to Drew HS  $45,000  $90,000
 Move 2b  Rising 12th Graders Only  Mt. Zion HS to Drew HS  $67,500  $90,000
 Move 3  Rising 12th Graders Only  Morrow HS to Mt. Zion HS  $67,500  $90,000
 Move 4  Rising 5th Graders Only  Oliver ES to Northcutt ES  $22,500  
 Move 5a  Rising 5th Graders Only  King ES to Northcutt ES  $22,500  
 Move 5b  Rising 5th Graders Only  King ES to Oliver ES  $22,500  
 Move 5c  Rising 5th Graders Only  King ES to Riverdale ES  $22,500  
     Sub-Total  $337,500  $360,000
     Total    $697,500

The above projected additional transportation costs associated with approximately 1,800 students impacted in Phase I should be considered in light of future enrollment balancing which will impact substantially more students. 

Final Recommended Moves for Phase I:

In light of the initial recommendations, Board input, review of the community input using the aforementioned criteria, the final proposed recommended moves for Enrollment Balancing, Phase I, are as follows with Table 2 reflecting the projected impact on enrollment and capacity of impacted schools:

  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.

  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School.

  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.

  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.

  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Oliver Elementary School, Northcutt Elementary School, or Riverdale Elementary School.

 

Table 2: Proposed Enrollment & Capacity Changes (Projected Numbers)

Target School

School Affected

Building Capacity

Current

Enrollment

 

% of Capacity

(Pre)

Projected

New Enrollment

% of Capacity (Post)

             

North Clayton

Drew High

2050

1592

78%

1748

85%

 

Forest Park High

1688

1789

106%

1504

89%

 

Morrow High

2125*

1942

91%

1648

78%

 

Mt. Zion High

1625

1359

82%

1331

82%

 

North Clayton High

1437

838

82%

1289

90%

 

 

 

 

 

 

 

King Elementary

Northcutt Elementary

750

614

82%

731

97%

 

Oliver Elementary

675

610

82%

645

96%

 

Riverdale Elementary

800

672

84%

809

101%

 

King Elementary

700

954

136%

665

95%

Upon Board action, the committee will schedule community awareness sessions as reflected in the timeline and begin the process of implementing the approved recommendations with initial actions consisting of mailing all parent-student notifications in February and March for implementation of Enrollment Balancing, Phase I approved recommendations in August 2017.

 

 



The Capacity Committee presented 5 options to the CCPS Board of Education. The options are as follows.
 
Option 1: Approve the Enrollment Balancing Phase I redistricting changes, effective the 2017-2018 school year, with the following impact and with all students expected to attend schools within their attendance zones as stated in Policy JBCA.
 
  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.
  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School or from Mt. Zion High School to Drew High School.
  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.
  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.
  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Oliver Elementary School, Northcutt Elementary School, or Riverdale Elementary School.
 
 
Option 2: Approve the Enrollment Balancing Phase I redistricting changes, effective the 2017-2018 school year, with the following impact and with transportation provided for rising 5th, 11th, and 12th grade students who wish to remain at the current school assignment until they complete the highest grade.
 
  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.
  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School or from Mt. Zion High School to Drew High School.
  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.
  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.
  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Oliver Elementary School, Northcutt Elementary School, or Riverdale Elementary School.
 
Option 3: Approve the Enrollment Balancing Phase I redistricting changes, effective the 2017-2018 school year, with the following impact and with no transportation provided for rising 5th, 11th, and 12th grade students who wish to remain at the current school assignment until they complete the highest grade.
 
  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.
  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School or from Mt. Zion High School to Drew High School.
  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.
  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.
  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Oliver Elementary School, Northcutt Elementary School, or Riverdale Elementary School.
 
Option 4: Approve the Enrollment Balancing Phase I redistricting caps, effective the 2017-2018 school year, with the following impact and with transportation provided for rising 5th, 10th, 11th, and 12th grade students who wish to remain at the current school assignment until they complete the highest grade.
 
  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.
  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School or from Mt. Zion High School to Drew High School.
  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.
  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.
  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Oliver Elementary School, Northcutt Elementary School, or Riverdale Elementary School.


Option 5: Approve the Enrollment Balancing Phase I redistricting changes, effective the 2017-2018 school year, with the following impact and with no transportation provided for rising 5th, 10th, 11th, and 12th grade students who wish to remain at the current school assignment until they complete the highest grade.

  1. Four hundred fifty-one (451) students will move from Drew High School to North Clayton High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Drew High School to North Clayton High School.
  2. Two hundred eighty-five (285) students will move from Forest Park High School to Drew High School. Three hundred twenty-two (322) students will move from Mount Zion High School to Drew High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Forest Park High School to Drew High School or from Mt. Zion High School to Drew High School.
  3. Two hundred ninety-four (294) students will move from Morrow High School to Mount Zion High School. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Morrow High School to Mount Zion High School.
  4. To decrease the travel time for students, 85 students will move from Oliver Elementary to Northcutt Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from Oliver Elementary School to Northcutt Elementary School.
  5. Two hundred eighty-nine (289) students will move from King Elementary School. One hundred twenty (120) of those students will move to Oliver Elementary; 32 students will move to Northcutt Elementary; and 137 students will move to Riverdale Elementary. If a student lives in the affected area, the only change to the student’s feeder pattern will be from King Elementary School to Oliver Elementary School, Northcutt Elementary School, or Riverdale Elementary School.
  
Important Notes:
 
  1.  If the students remain, the projected enrollment numbers for next year for grades 5, 10, 11, and 12 will be as they are now until the students complete the highest grade-level. There will be basically no immediate change to the current enrollment numbers if the students remain. The decreases in enrollment will be realized incrementally each year as the students reach the highest grade-level (after 2 years if only rising 11th and 12th grade students or after 3 years if rising 10th, 11th, and 12th grade students).
  2. The BOE should determine if it is appropriate for it to consider waiving or changing Policy JBCA.
  3. The projected transportation cost for SY2017-2018 to transport rising 5th, 11th, and 12th grade students, including purchases for additional school buses, salary for one additional mechanic, salaries for 32 additional drivers, and annual fuel costs is $1,039,844.26. The projected transportation cost for SY2018-2019 to transport 12th graders only is $252,154.26 and includes salaries for 32 additional drivers, one additional mechanic and annual fuel costs. This reflects a 2-year total additional projected transportation cost of $1,291,998.52.
  
On January 3, 2017, the BOE voted to implement option 2. The team is working to implement option 2 as voted upon by the Board of Education.