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Withdrawal Process FAQ

Clayton County Public Schools

                                                Student Withdrawal Frequently Asked Questions

What if we move during the school year?

For all withdrawals during the current school year, the withdrawal process is completed at the school enrolled. Clayton County Public School requires 24 to 48 hours to complete the withdrawal from the time that the request is received. The process can take longer pending the principal’s approval. Students must return all textbooks, library books, athletic uniforms and/or any other school-provided supplies or equipment. If students do not return school property, the withdrawal will be delayed.

What If We Move Over The Summer?

If families move over the summer, please complete the following prior to leaving: submit the request for to withdraw your student through the Parent Portal, complete an official withdrawal request through the Parent Portal, and provide the name of the school or if outside Georgia, the name of the state your student will be attending.

WHEN IS THE BEST TIME TO WITHDRAW A STUDENT?

The end of a semester, end of the school year or during the summer is best time to withdraw from school, Dates for the quarter marking periods and semester breaks can be found in the current student handbook. We recommend you call your new school prior to withdrawing your student. You will want to know if they are on a traditional semester schedule, block or trimester schedule. Transferring mid-year can be difficult for a student and our primary concern is the student does not lose credit. Students who request to leave prior to the end of a school year or a semester may not be able to receive credit for courses. Please check with the school in advance.

WHO CAN WITHDRAW A STUDENT?

Generally, the enrolling custodial parent or a legally court appointed guardian can withdraw a student.  Be prepared to present picture ID and in some instances, a certified copy of a court order. Verification will be made to ensure you are on the student’s personal information card. The person who is the emergency contact can only withdraw a student if they are the custodial parent or legal court appointed guardian. 

DOES CCPS NEED ANY INFORMATION AFTER MY STUDENT IS WITHDRAWN?

Yes, CCPS will need verification from your student’s new school advising that they have enrolled. Your new school should send a records request within ten (10) days of withdrawal unless you are homeschooling your child.  If you have a student(s) between the ages of 14-17 and Clayton County Public Schools does not receive a request for your official records within ten (10) days of withdrawal, a Certificate of Non-Compliance will be submitted to revoke your child’s driver’s license or instructional permit. 

ACTIONS THAT MAY ENSURE A SMOOTH TRANSITION FROM ONE SCHOOL TO THE NEXT

  • Provide the current school your student attends in CCPS with the date that they will withdraw from school. It is important to know the last day that they will attend.
  • Provide the name, address, city and state of the new school that your student will attend. Please be sure to include their phone number.
  • Contact your student’s new school to inquire about the availability of special programs, to include block or traditional scheduling for high school and/or magnet schools.
  • Contact your student’s current school to determine the withdrawal procedures with the appropriate school personnel at the school.

WHAT IS AN UNOFFICIAL TRANSCRIPT?

A transcript that is stamped unofficial can be taken to the new school to register your student. Credit cannot be applied from an unofficial transcript. It will provide the registering school with the information it needs to place your student in the proper classes for the school year. The new school will request an official transcript and school records from the last school your student attended in Clayton County Public Schools.

WHAT IS AN OFFICIAL TRANSCRIPT?

An official transcript is stamped and sealed. It should remain sealed until it is opened by the registrar or enrolling staff member at the new school. 

WHAT ARE TRANSFER GRADES?

These are grades submitted by each teacher indicating grades the student has earned up to the time he/she left their class. Grades are listed on the official transcript that the school will receive in the mail. The new school will need these grades to give the school guidance on the student’s academic progress.

WHAT ABOUT ANY ABSENCES ACCUMULATED?

Absences your student accumulated through the current semester will carry over to the new school.

WHAT WILL THE NEW SCHOOL NEED?

The new school will require the following documents: withdrawal form, unofficial transcript, report card, immunization record, test scores, discipline transcript and the birth certificate or other document supporting proof of age. If your student is withdrawn from school during a time when schools are closed, immunization records can be requested from GRITS I Georgia Immunization Registry by clicking no the following link: https://dph.georgia.gov/immunization-section/georgia-immunization-registry-grits