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Use of Facilities Info

Clayton County Public Schools Facility Use Contract

To save the form to your computer, right click the link and select "Save As"
 

How to Rent a Clayton County Public School Facility

Please read the "Terms and Conditions" and "Help Completing The Facility Use Contract" (available on the Facilities Services page of the Clayton County Public Schools website) prior to submitting your Facility Use Contract. This will result in fewer delays in securing the desired facility.

STEPS TO RENT A FACILITY:
 
Step 1 - Contact the building administrator at the desired facility to determine availability.

Step 2 – Submit the signed contract (original signatures only), certificate of insurance, and full insurance policy to the building administrator who will then determine the required number of custodians based on event attendance.

Step 3 - Once signed by the building administrator, contract must be forwarded to the Area Superintendent, Safety & Security, Technology (if required), and Nutrition (if required) and the Facilities Services Department.  Note:  it is HIGHLY recommended that if package can be hand delivered to each signee to ensure it is moving through the process.

Step 4 - Provide payment (cashier's check or money order payable to Clayton County Public Schools) to the Building Administrator. A copy of the payment must be submitted with the contract when package is sent to Facilities Services.

Step 5 - The Facilities Services Department will email the approved contract to all parties.

Note: Please allow at least 2 weeks for processing. Failure to complete the contract entirely will result in a delay in the approval process. Contracts received that are incomplete will be placed on hold until requested information is provided.  The building administrator will be your contact throughout the approval process and should be contacted for updates.

 


 

Resources

Approval Process
CCPS Price List
CCPS Regulations
Facility Use Contract
Help Completing the UOF Contract (Presentation)

Map of Facilities
Terms and Conditions



 



Click Here:
Help Completing the Clayton County Public Schools Facility Use Contract




 

Insurance Requirements

Prior to using school facilities, groups not directly related to the school program must provide a certificate of insurance in addition to the insurance policy indicating liability coverage in the amount of at least one million dollars ($1,000,000.00) per occurrence general aggregate. This certificate must reflect Clayton County Public Schools as the certificate holder and as an additional insured for the duration of the group's use of the facility as specified above. For sports related activities, the certificate must state that no "athletic participants" are excluded on the liability insurance. An insurance agent of your choice can provide this coverage.

Note: The policy number on the certificate of insurance MUST reflect the policy number on the insurance policy provided.

 

Payment Method

Cashier's check or postal money order are acceptable ways to make payment. Payments should be made payable to Clayton County Public Schools and remitted to the facility being rented. At this time credit card payments and personal checks are not accepted.

Note: If payment is not received 48 hours prior to the event date the contract will be denied.